Microsoft Stream for Microsoft 365 and Office 365 E1 SKUs 1 Microsoft Teams. Mobile Device Management for Microsoft 365 or Office 365. Office Mobile Apps for Office 365. PowerApps for Microsoft 365 or Office 365. SharePoint Online (Plan 1) Sway. To-Do (Plan 1) Whiteboard (Plan 1) Yammer Enterprise. All Office 365 apps including SharePoint, OneDrive, Outlook/Exchange, Teams, Planner, Word, Excel, PowerPoint, and more Office 365 Advanced Threat Protection Advanced analytics with Power BI. To turn off access to Teams: In the Microsoft 365 admin center, select Users Active users. Select the box next to the name of the user. In the Product licenses row, choose Edit.
- Microsoft 365 Office Teams
- 365 Office Teams
- Microsoft 365 Office Teams
- 365 Microsoft Login
- 365 Office Teams
In the past, Microsoft Teams was a separate installation from Microsoft 365 Apps. But starting with Version 1902, Teams is included as part of new installations of Microsoft 365 Apps. If Teams is already installed on the device, no changes are made to that installation of Teams.
Teams is also being added to existing installations of Microsoft 365 Apps on devices running Windows. For more information about when that occurs, see What about existing installations of Microsoft 365 Apps?.
Note
To complete the installation of Teams on new or existing installations of Microsoft 365 Apps, either restart the device or have the user log off and log back on.
If Skype for Business is already installed on the device, Skype for Business won't be removed and will continue to function as before. Skype for Business will continue to be installed with new installations of Microsoft 365 Apps, unless you configure your installation to exclude it.
You don't have to wait if you're ready now to deploy Teams to the users in your organization. You can deploy Teams for your users by following these instructions or you can have your users install Teams for themselves from https://teams.microsoft.com/downloads.
We also have the steps you can take to exclude Teams from new or existing installations of Microsoft 365 Apps if your organization isn't ready to deploy Teams.
Important
If you're in a GCC High or DoD environment, currently you need to exclude Teams from being installed with Microsoft 365 Apps. Instead, you need to install Teams by using the separate MSI-based installer. For links to the correct version of the MSI-based installer for your environment, see Install Microsoft Teams using Microsoft Endpoint Configuration Manager. In the future, you'll be able to install Teams along with Microsoft 365 Apps in GCC High or DoD environments without needing to use the separate MSI-based installer.
If you're using Office for Mac, see Microsoft Teams installations on a Mac.
If you're using shared computers or Virtual Desktop Infrastructure (VDI), see Shared computer and VDI environments with Microsoft Teams.
When will Microsoft Teams start being included with new installations of Microsoft 365 Apps?
The date when Teams starts being installed with new installations of Microsoft 365 Apps depends on which update channel you're using. The following table shows the schedule.
| Update channel | Version | Date |
|---|---|---|
| Current Channel | Version 1902 | March 4, 2019 |
| Monthly Enterprise Channel | Version 2003 | May 12, 2020 |
| Semi-Annual Enterprise Channel (Preview) | Version 1902 | March 12, 2019 |
| Semi-Annual Enterprise Channel | Version 1902 | July 9, 2019 |
Note
Teams is also included with the following new installations:
- Microsoft 365 Apps for business, starting with Version 1901, which was released on January 31, 2019. Microsoft 365 Apps for business is the version of Office that is included with some Microsoft 365 business plans, such as Microsoft 365 Business Premium.
- Office for Mac, starting with Version 16.21, which was released on January 16, 2019. Office for Mac comes with any plan that includes Microsoft 365 Apps. For more information, see Microsoft Teams installations on a Mac.
How to exclude Microsoft Teams from new installations of Microsoft 365 Apps
If you don't want Teams included when you install Microsoft 365 Apps on devices running Windows, you can use Group Policy or the Office Deployment Tool. Or, as an alternative, you can let Teams be installed, but use Group Policy to prevent Teams from automatically starting when the user signs in to the device.
If you want to use the Office Deployment Tool, you can use the ExcludeApp element in your configuration.xml file, as shown in the following example.
Tip
Instead of using a text editor to create your configuration.xml, we recommend that you use the Office Customization Tool (OCT). The OCT provides a web-based interface for making your selections and creating your configuration.xml file to be used with the Office Deployment Tool. For more information, see Overview of the Office Customization Tool.
If you're deploying Microsoft 365 Apps by using the Office 365 Client Installation wizard in Microsoft Endpoint Configuration Manager (current branch), you can set Teams to the Off position in the configuration UI.
If you're deploying Microsoft 365 Apps by using Microsoft Intune, there is a checkbox to exclude Teams on the Configure App Suite pane.
If you're letting your users install Microsoft 365 Apps for themselves from the Office 365 portal, you can't exclude Teams from being included as part of the installation, unless you use Group Policy.
To remove Teams after it's been installed, go to Control Panel > Uninstall a program and uninstall Microsoft Teams and any instances of Teams Machine-Wide Installer. If you previously installed Teams separately from installing Microsoft 365 Apps, you might see multiple instances of Teams Machine-Wide Installer. You can also use PowerShell to remove Teams as shown in this script sample.
What about existing installations of Microsoft 365 Apps?
Teams is also being added to existing installations of Microsoft 365 Apps on devices running Windows as part of the normal update process. There is no change to existing installations of Mac.
Whether Teams gets added to an existing installation of Microsoft 365 Apps is determined by what version is installed, what version you're updating to, and some other factors. Version 1906 that was released in Current Channel in July is the first version that started including Teams as part of the update process. But not all devices updating to Version 1906 or later have received Teams as part of the update process because the rollout has been a gradual process over several months. So if you've updated a device to the latest version of Microsoft 365 Apps, but Teams hasn't been installed, that is probably expected and not necessarily an error. It's likely a future update will install Teams. If you want Teams on that device now, you can install it manually from https://teams.microsoft.com/downloads.
Important
If you're updating your existing installation of Microsoft 365 Apps to Version 1908 (Build 11929.20300) or later, Teams will be added. To complete the installation of Teams after the update, either restart the device or have the user log off and log back on.
The date when Teams can start being added to existing installations of Microsoft 365 Apps depends on which update channel you're using. The following table shows the schedule.
| Update channel | Version | Date |
|---|---|---|
| Current Channel | Version 1906 | July 9, 2019 |
| Monthly Enterprise Channel | Version 2003 | May 12, 2020 |
| Semi-Annual Enterprise Channel (Preview) | Version 1908 | September 10, 2019 |
| Semi-Annual Enterprise Channel | Version 1908 | January 14, 2020 |
If you don't want Teams to be added to existing installations of Microsoft 365 Apps when you update to a newer version, you can use Group Policy or the Office Deployment Tool. Or, as an alternative, you can let Teams be added, but use Group Policy to prevent Teams from automatically starting when the user signs in to the device.
If you want to use the Office Deployment Tool, you need to run the Office Deployment Tool in /configure mode on each device before you update to the new version of Microsoft 365 Apps. The following is a configuration.xml file you can use with the Office Deployment Tool to exclude Teams from being added to your existing installation of Microsoft 365 Apps for enterprise.
Note
- Be sure you're using the most current version of the Office Deployment Tool available on the Microsoft Download Center.
- If your existing installation of Microsoft 365 Apps has excluded other apps, such as Access, you need to include a line in your configuration.xmi file for each of those excluded apps. Otherwise, those apps will be installed on the device.
- If you have Microsoft 365 Apps for business installed, use O365BusinessRetail for the Product ID in your configuration.xml file.
Also, in some situations, doing an Online Repair results in Teams being installed. For example, if Microsoft 365 Apps is configured to get updates from the Office Content Delivery Network (CDN) and the update channel or version you're using includes Teams as part of the installation.
Use Group Policy to control the installation of Microsoft Teams
If your organization isn't ready to deploy Teams and you use Group Policy, you can enable the Don't install Microsoft Teams with new installations or updates of Office policy setting. You can find this policy setting under Computer ConfigurationPoliciesAdministrative TemplatesMicrosoft Office 2016 (Machine)Updates.
Note
- This policy setting only applies if you are installing or updating to Version 1905 or later of Microsoft 365 Apps.
- To use this policy setting, download at least version 4882.1000 of the Administrative Template files (ADMX/ADML), which were released on July 9, 2019.
If you enable this policy setting, Teams won't be installed in the following scenarios for Version 1905 or later:
- New installations of Microsoft 365 Apps
- Updates to existing installations of Microsoft 365 Apps
- Users installing Microsoft 365 Apps for themselves from the Office 365 portal
- An Online Repair of an existing installation of Microsoft 365 Apps
If you have Microsoft 365 Apps for business or can't use Group Policy for some other reason, you can add the preventteamsinstall value to the HKEY_LOCAL_MACHINESOFTWAREPoliciesMicrosoftOffice16.0commonofficeupdate key in the registry. The type for preventteamsinstall is REG_DWORD and the value should be set to 1 if you don't want Teams installed.
Use Group Policy to prevent Microsoft Teams from starting automatically after installation
If you want Teams to be installed, but don't want Teams to start automatically for the user after it's installed, you can use Group Policy and enable the Prevent Microsoft Teams from starting automatically after installation policy setting. You can find this policy setting under User ConfigurationPoliciesAdministrative TemplatesMicrosoft Teams.
By enabling this policy setting before Teams is installed, Teams won't start automatically when the user logs in to the device. Once a user signs in to Teams for the first time, Teams is configured to start automatically the next time the user logs into the device. The user can configure Teams to not start automatically by configuring user settings within Teams or by clearing the Open Teams on startup check box on the sign in screen for Teams.
Tip
If you've already installed Teams but you want to use this policy setting to prevent Teams from starting automatically, enable this policy setting and then run this script on a per-user basis to reset the autostart setting for Teams.
But even if you enable this policy setting so that Teams doesn't start automatically, an icon for Microsoft Teams will appear on the user's desktop.
Important
- This policy setting only applies if you are installing or updating to the following versions of Microsoft 365 Apps:
- Version 1906 or later of Current Channel
- Version 1902 (Build 11328.20368) or later of Semi-Annual Enterprise Channel or Semi-Annual Enterprise Channel (Preview)
- Version 2003 or later of Monthly Enterprise Channel
- To use this policy setting, download at least version 4882.1000 of the Administrative Template files (ADMX/ADML), which were released on July 9, 2019.
If you have Microsoft 365 Apps for business or can't use Group Policy for some other reason, you can add the PreventFirstLaunchAfterInstall value to the HKEY_CURRENT_USERSOFTWAREPoliciesMicrosoftOffice16.0Teams key in the registry. The type for PreventFirstLaunchAfterInstall is REG_DWORD and the value should be set to 1 if you don't want Teams to automatically start after installation.
Shared computer and VDI environments with Microsoft Teams
If devices in your organization are shared by multiple users, be aware that Teams is installed separately for each user that signs into that device. Installations of Teams average about 500 mb, so hard disk space, as well network bandwidth for updates, might become an issue for these shared devices installed with Teams. In cases where shared devices are used by a significant number of users, you might want to consider not installing Teams on those shared devices.
If you plan to use Teams in a Virtual Desktop Infrastructure (VDI) environment, see Teams for Virtualized Desktop Infrastructure. Teams installed with Microsoft 365 Apps as described in this article is NOT currently supported in VDI environments.
Feature and quality updates for Microsoft Teams
After Teams is installed, it's automatically updated approximately every two weeks with new features and quality updates. This update process for Teams is different than the update process for the other Office apps, such as Word and Excel. For more information, see Teams update process.
Microsoft Teams installations on a Mac
Microsoft 365 Office Teams
If you're using Version 16.21, or later, of the Office suite install package to deploy on a Mac, Teams will be included as part of the installation.
If you don't want Teams included as part of the installation, there is an Office suite install package available that doesn't include Teams. You can also use the install packages for individual applications, such as Word or Excel. For links to the most current install packages, see Update history for Office for Mac.
If you're letting your users install Office for themselves on a Mac, such as from https://teams.microsoft.com/downloads, you can't exclude Teams from being included as part of the installation.
To uninstall Teams on a Mac, quit Teams by right-clicking the Teams app in the dock, then hold down Option and choose Force Quit. Open the Application Folder, select Microsoft Teams, and move it to the Trash.
What about Office 365 plans that don't include Microsoft Teams?
Some Office 365 plans include Microsoft 365 Apps, but don't include the Teams service. Even if a plan doesn't include the Teams service, Teams will still be installed with Microsoft 365 Apps, as described earlier in this article. To prevent Teams from being installed, follow the steps outlined earlier in this article.
For Office 365 plans that don't include the Teams service, a free trial version of Teams that's valid for 1 year is available. Your users can start using it when they sign in to Teams. For more information about this free trial version and providing your users access to it, see Manage the Microsoft Teams Commercial Cloud Trial offer.
Additional information about installing Microsoft Teams
- There is no change to new or existing installations of Office 2019, such as Office Professional Plus 2019.
- Teams is installed with Microsoft 365 Apps in the same way that Teams is installed if you use the MSI-based installer for Teams. For each new user that signs into the device, the Teams installer runs and the Teams application is installed in the user's AppData folder.
- The architecture (sometimes referred to as the bitness) of Teams and Microsoft 365 Apps installed on the device don't have to match. For example, you can install the 32-bit version of Teams on a device running the 64-bit versions of Microsoft 365 Apps. To change the architecture of Teams, for example from 32-bit to 64-bit, you need to uninstall the 32-bit version of Teams and then install the 64-bit version of Teams.
- For more information for IT Pros about Microsoft Teams, see Microsoft Teams documentation.
Microsoft have been adding lots of new features and applications to Office 365, such as Planner,Shifts and Microsoft Teams.
Taking on the likes of Slack, Microsoft describe Teams as a ‘chat-based workspace in Office 365’ allowing teams (internal only at this stage) to work together within one window to enhance teamwork. It's important to note that Microsoft Teams will be replacing Skype for Business (which will be retired 31st July 2021).
If you need any support adopting Microsoft Teams, please see our Microsoft Teams Services. You can also download this Quick Start PDF guide to give end users all the basics.
Need Teams governance guidance? Watch our on-demand recording of 'Managing Microsoft Teams' to see how to administer and govern Microsoft Teams.
365 Office Teams
What does Teams do?
Within one window, users can call upon a variety of key Office 365 apps and tools to help them work more effectively, such as:
- Calendars and meetings (Outlook)
- Create, share, edit and find content (SharePoint, OneDrive and OneNote)
- Call and meet team members (Skype)
- Chat and instant messaging (Skype)
Key benefits of Teams
- One centralised hub
- Office 365 integration
- Customise Teams through APIs and bot frameworks
- Enterprise security & compliance
- Azure Active Directory integration
- No extra cost to Office 365 users
Using Teams
Before getting started it’s important to understand how Teams fits into the larger Office 365 picture, as creating Teams has some wider implications. Every Team created will automatically create a matching Plan (find out more on this in our Guide to Planner here), SharePoint Team Site, Office 365 Group and shared OneNote. While this brings a number of great benefits, such as shared documents and centralised team information, it can cause some governance and admin headaches. Luckily, the admin side of Teams allows this to be managed as we'll cover below.
Overview
Once your organisation has access to Teams, you can: download the desktop application, access Teams through your browser or download the mobile app.
Teams and Channels
To start your teamwork collaboration, you need a team. Setting up Teams is easy and done in a few clicks, requiring a Team name and a description; this then allows team members to be added. As mentioned above, a new Team will create a matching Office 365 Group, OneNote, SharePoint site and Plan—so this does need to be done with some caution.
Each Team has subsections, which are called Channels, and a General Channel will automatically be created. You can have multiple Channels within a Team; for example, you could have a 'Marketing' Team and then Channels such as 'Social Media', 'Product Launch', 'Blogs' etc. Or a Company could be a Team and Channels can relate to departments - you can choose whatever suits your organisation's way of working. Whenever there is a new notification or activity, the Channel will become bold.
Channel Tabs
Each Channel all have their own tabs along the top. Conversation (group chat), Files (shared documents) and Notes (shared OneNote) are automatically created and you can then add your own tabs.
Conversation
Conversations are one of the key features of Teams, allowing each Team to have a centralised discussion that is saved and easily searchable. Conversations are the central component where all teamwork is recorded—from file sharing to video calls.
The use of @mentions allows you to tag participants or even whole teams to notify others. Users that look at Conversations will easily see where they have been mentioned through the red @ symbol to highlight areas of importance to them. On top of this, your desktop app will notify you through an alert. As well as tagging, users can 'like' content and share emoticons or GIFs.
Files
In your Teams window, you can perform a variety of tasks directly within that window or browser, so that you avoid flicking between different applications. These tasks include the ability to delete, download, move files, open, copy, edit or get a link to share with others – giving you all the key features you would get in the native apps.
You can also start a Group chat alongside the file, to allow team discussions while all working on the files - and this conversation will appear in your Conversation thread.
View team files, edit, upload and create
Notes
Notes takes you to the Team shared OneNote. Within Teams you can view and edit your OneNotes (directly within the Teams window) or you can click to edit in the OneNote app.
Edit within Teams
Edit in OneNote
Adding Tabs
As mentioned, as well as these three automatic tabs you can also add your own, which currently include Planner, Excel spreadsheets, Word documents, Power BI dashboards and more.
Microsoft products can easily be added now, but there are also many future integrations coming to Teams, such as Asana integration. With integration between systems being so vital to teamwork, we can expect to see many more partnerships and out-of-the-box integrations!
Asana Integration
Microsoft 365 Office Teams
Menu
Along the left-hand side you can navigate to different areas within Teams, such as Chats, Meetings, Files and Activity. Most of these are fairly self-explanatory:
Activities: Shows you the last activities of the Teams that you are part of.
Chat: This holds your Skype for Business conversations, providing a complete chat history. However, for a chat within a Team you should use the Teams menu and hold the group chat in 'Conversation'.
Teams: An overview of all your Teams that you are part of and allows you to drill-down into each Channel within the Teams. This is also where you can create Teams.
Meetings: The Meetings tab pulls your meetings in from Outlook and also allows you schedule meetings within the Meetings tab that are sent to a Team. If you want to schedule other meetings with external users or individuals, you will still need to use Outlook, as the Teams Meeting tab is only to schedule a meeting with a Team. (Remember the aim is team collaboration, not calendar management).
Files: Within Files you can quickly find and view files across OneNote, OneDrive and within Teams (stored in their own SharePoint sites). There’s also a very helpful ‘Recent’ tab so you can quickly access the latest documents you were working on, as well as a shortcut to your Downloads.
Admin
Microsoft Teams is a great product already as it allows great flexibility and gives you many possibilities. However, as mentioned earlier, getting started with Teams can also bring some knock-on effects, which can cause admin headaches. Luckily, within the Office 365 Admin, you can control Teams settings within the Groups control panel. Within Admin settings, you can control who can create teams, what features are or are not allowed, such as video meetings, screen sharing or animated images or if extensions can be used. This gives the control required to allow governance in line with your organisation's policy and ensures you can keep control over the app. Find out more here.
End User Adoption Guides
365 Microsoft Login
To find out how you can use Microsoft Teams Live Events to easily stream live events such as webinars, product demos or corporate presentations to external and internal audiences, read our 'How to use Microsoft Teams Live Events' guide.
For organisations with employees working on shift patterns, Shifts in Microsoft Teams provides shift scheduling and management capabilities. Find out more with our 'How to use Shifts in Microsoft Teams' guide.
365 Office Teams
There are also some great end-user adoption guides available online from Microsoft.
To learn how to use the meetings and calls functionality of Teams, you can take a look at these Meeting and Calling How-Tos.
A Microsoft Teams End User Quick Start Guide is also available to download and share with users.
FAQs
Is Teams available now? Yes - Teams is generally available.
Which Office 365 Plans include Teams? Teams is available to Business Essentials, Business Premium, F1, E1, E3, E4 (retired) and E5 customers. It's also available for Education and Non-profit plans but not yet Government.
What is on the Teams roadmap? You can view the full Teams roadmap here.
What about Skype for Business? Teams will be replacing Skype for Business! Find out more here.
Does Teams work with those outside your organisation? Yes - this feature was added and can be turned on or off. Guest access is included with all Office 365 Business Premium, Office 365 Enterprise, and Office 365 Education subscriptions. No additional Office 365 license is necessary. Guest access is a tenant-level setting in Microsoft Teams and is turned off by default. Find out more here.
Conclusion
Microsoft Teams is already a robust offering and is benefiting from lots of new features and integrations. Even better, since Microsoft’s new direction under Satya Nadella, feedback and reviews on products have been well received with Microsoft actively acting upon public feedback. Microsoft Teams has a simple feedback program and you can go and view most popular suggestions, as well as see which ones are planned based on the number of up-votes. These requests and other features can then be seen on the public Office 365 Roadmap. This really shows a commitment to making a product aimed at user needs, so we have a great feeling about Microsoft Teams. What's more, seeing as Teams will be replacing Skype for Business we are sure that it will become well used!
Media coverage and reception has also been very positive with many Slack comparisons. Within these comparisons, Microsoft Teams is often faring very well in terms of features, usability and offering—but what makes it even more appealing is the fact that is it included with Office 365. For Office 365 users, this means that those who are already using other paid teamwork software can remove the licence expense, and those that aren't can gain access to a useful new application that competitors might be using - at no extra cost.
Next steps
If you are using Office 365, then we recommend trying Teams and providing your feedback to help shape the product. You can download a Quick Start PDF guide to get users started here.
If you are not using Office 365, then you can sign up for an Office 365 E3 trial (which includes Teams).
You can also find out how we can help with our Microsoft Teams Services or Contact Us and we can give an Office 365 demo or answer any questions.